Senior Administrative Assistant

About the Role

For informal enquiries, please contact Jenny Picariello on Jenny.Picariello@warwick.ac.uk

This is an exciting opportunity to join the professional services team supporting the High-Field NMR National Research Facility within the Department of Physics at the University of Warwick.

We are seeking an enthusiastic and highly organised Senior Administrative Assistant to provide proactive administrative and operational support to the Administrative Officer and Facility Management team. Working within a nationally significant research facility, you will play a key role in ensuring the smooth day-to-day operation of administrative processes that support world-leading scientific research.

The role offers a varied workload, including supporting financial administration, coordinating conferences, workshops and scientific events, managing travel and purchasing processes, maintaining websites and administrative systems, and acting as a central point of contact through the facility's shared email account. You will liaise with internal and external users, before, during and after their visit. You will also have the opportunity to develop your skills through involvement in process improvement initiatives and by supporting a diverse range of facility activities.

The post sits within the research facility, and the post- holder is also a member of the Physics professional services team.

(A UKRI funding call to extend the funding of the NRF is expected soon; the bid for future funding of the NRF will include ongoing funding for this post.)

For details on the experience and skills required, please refer to the job description (link here).

About You

You will be an organised and proactive administrator with excellent communication and interpersonal skills and the ability to work effectively with a wide range of internal and external stakeholders.

You will have experience providing administrative support in a busy environment and be confident managing multiple priorities while maintaining a high level of accuracy and attention to detail. The successful candidate will be comfortable working independently, using initiative to resolve issues, and contributing positively as part of a collaborative team.

You will have strong IT skills, including experience of Microsoft Office applications, and the ability to learn and use new systems quickly. Experience of financial administration, including processing orders, expense claims, travel bookings, budget monitoring or financial reporting, would be advantageous. Experience of organising events, conferences, workshops or meetings, including supporting associated communications and websites, is also desirable.

The role requires someone who can support and improve administrative processes, provide cover for the Administrative Officer when required, and contribute flexibly to the wider administrative needs of the Department and Facility.

Full training will be provided as appropriate.

Whilst training you will be expected to be working full time in the office. There may be scope for some hybrid working later, but you should expect the majority of time to be working on campus.

About the Department

For further information about the Physics department, please visit our website.

The post will be based in the Department of Physics, a vibrant academic department with 200 academic, research, technical and professional services staff, over 800 undergraduate students and 200 postgraduate research students.

We are proud of our diverse community of staff, students, and visitors, and are committed to maintaining an excellent record in teaching and research by ensuring that there is equality of opportunity for all, fostered in an environment of mutual respect and dignity.

We are pleased to hold an Athena SWAN Silver Award, recognising our ongoing work to advance gender equality for all staff and students. We also hold an Institute of Physics Inclusion Award in support of our commitment to creating a welcoming and inclusive environment.

Further information about working in the Department of Physics and the benefits available can be found at www.warwick.ac.uk/physics/staff/working/.

The University supports flexible working and requests for part-time working or job-share will be considered where possible.

Childcare for Interviews

Childcare can be provided for you at the University of Warwick Nursery (www.warwick.ac.uk/services/childrensservices/nursery) in order for you to attend the interview. Childcare is subject to availability of places at the Nursery.

How to Apply

To apply please complete your essential personal details and attach a CV and cover letter by the closing date stated. 

Please ensure your CV includes your most recent employment experience along with any additional relevant experience and education history.

Your cover letter should detail your motivation for applying for the role as well as detailing how you meet the essential and desirable criteria.   

The interviews will be held on a date to be confirmed.